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OCNS |
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Conference tasks |
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Pre-conference |
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Prepare newsletter |
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Programme committee |
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Select programme committee |
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Notify webmaster to create new mailing group |
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Create new mailing group |
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Confmaster |
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Prepare confmaster |
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Freeze confmaster deployment |
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Identify and invite key note speakers |
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Memberclicks |
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Forms |
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Membership form |
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Check membership form |
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Check membership rates |
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Registration form |
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Copy over form |
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Set up date based pricing |
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Re-do basic contact prices |
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Open the form |
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Add to registration form |
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Copy over form |
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Set up date based pricing |
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Re-do basic contact prices |
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Open the form |
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Add extras form |
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Copy over form |
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Set up date based pricing |
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Re-do basic contact prices |
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Open the form |
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Discount voucher codes |
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Confirm what vouchers are required |
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Create the required voucher codes |
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Send voucher codes to respective Board members |
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Travel award form |
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Update travel award form |
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Update expiration dates of inactive accounts |
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Check that everyone has required credentials |
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Local organisers |
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Treasurer |
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Workshop chair |
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Tutorial chair |
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Member approval chair |
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Registration chair |
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Update welcome letter template |
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Update approval letter template |
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Check that the mailing lists are up to date |
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Web content |
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Copy over all 2023 pages to 2024 |
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Ensure meetingedit group has access to new pages |
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Update home page of meeting edit group to new CNS page |
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Update Board page and archive old ones |
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Update committees page and archive old one |
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Update Programme committee page and archive old one |
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Update site links on main CNS page and the main menu |
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Sched |
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Get a non-profit Sched subscription |
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Give programme chair access to Sched |
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Give LOC access to Sched |
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Set up poster gallery submission form |
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Invite and confirm new reviewers |
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Update Access list on Confmaster |
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Google suite |
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Check required credentials and email groups |
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Local organisation team |
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Program chair |
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Workshop chair |
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Tutorial chair |
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Member approval chair |
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Check all group memberships |
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Program committee |
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Workshop organisers |
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Tutorial organisers |
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Member approval chairs |
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Local organisation team |
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Upload newsletter to website |
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Send newsletter to members |
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Check all directors are registered |
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Create and send out agenda for Board and Member's meetings |
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Call for programme committee volunteers for next year |
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Check what Board positions need to be replaced next year |
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CNS*2024 |
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Registrations |
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Registrations open |
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Call for registrations |
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Latest safe date for membership before abstract submission ends |
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Early registration closes for non members |
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Latest safe date for membership applications before early registration for members ends |
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Early registration closes for members |
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Abstract submissions |
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Open Confmaster for submissions |
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Abstract submissions open |
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Abstract submissions period |
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Call for submissions |
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Abstract submissions extension period |
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Close Confmaster for submissions |
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Assign reviewers |
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Review abstracts |
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Prepare publication materials |
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Notification of abstract acceptance |
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Notification of Oral/Poster presentation |
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Prepare conference programme and upload to Sched |
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Send material to VP for programme book |
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Arrange session chairs from PC |
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Send invitation letters |
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Send invoices |
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Reply to registration queries |
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Tutorials |
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Call for submissions |
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Submission period |
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Review tutorial proposals |
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Notification of tutorials acceptance |
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Put tutorial list on sched |
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Notify organisers of list being posted on Sched |
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Tutorials attendance survey |
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Prepare survey |
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Email survey link to registrants |
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Survey submission period |
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Send out tutorial attendance survey reminder |
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Assess capacity needs |
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Send out tutorial day schedule to organisers |
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Send out tutorial room assignments to organisers |
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Ask organisers to send in info for programme book |
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Workshops |
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Call for submissions |
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Submission period |
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Review workshop proposals |
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Notification of workshop acceptance |
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Travel award nominations for workshops |
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Request travel award nominations from organisers |
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Nomination period |
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Vet applications |
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Send nominations to travel chair |
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Put workshop list on Sched |
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Give workshop organisers admin access to Sched |
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Notify organisers of list being posted on Sched |
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Workshop attendance survey |
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Prepare survey |
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Email survey link to registrants |
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Survey submission period |
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Send out workshop attendance survey reminder |
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Assess capacity needs |
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Send out workshop room assignments to organisers |
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Send out vouchers to organisers |
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Send out workshop day schedule to organisers |
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E-mail organisers for workshop flyers |
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Ask organisers to send in info for programme book |
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Travel award applications |
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Submission deadline |
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Travel award notifications |
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Conference |
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Board meeting |
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Tutorials |
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Programme committee meeting |
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Members' meeting |
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Main meeting |
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Interview/meet programme committee volunteers |
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Workshops |
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Post-conference |
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Conference survey |
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Call for submissions |
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Survey submission period |
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Director elections |
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Create Nomination Committee |
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Update the e-list with new members of nomination committee |
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Copy over and open candidancy form |
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Update election procedures page |
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Call for candidate directors |
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Check that call for director candidates went out |
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Nomination period |
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Reminder call for candidate directors |
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Send candidates to Nomination Committee |
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Vet candidates |
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Set up director candidate pages |
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Check that candidate pages are ready |
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Prepare voting form |
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E-mail reminder of membership requirement for voting rights |
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Open voting form |
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Send out call for voting |
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Voting period |
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Announce candidate pages to members |
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Check that call for voting went out |
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Send out first reminder |
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Send out second reminder |
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Close voting form |
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Send voting form results to President |
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Analyse votes and select winners |
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Send results to Nomination committee |
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Verify results |
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Contact winners to confirm acceptance of position |
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Copy and delete election form |
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Contact non-winners |
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Allocate roles to new directors |
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Add results on home and landing web pages |
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Send results e-mail to members |
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Check that results are on the website and e-mail sent to members |
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